Privacy Policy

Introduction

At Smart Workflow, we are committed to protecting your privacy and handling your data transparently. This Privacy Policy describes how we collect, use, store, and protect your information when you use our AI-powered Slack bot for code generation, testing, and deployment.

By using Smart Workflow, you agree to the collection and use of information in accordance with this policy.

Information We Collect

Slack Integration Data

When you install and use our Slack bot, we collect:

• Slack workspace and channel information
• User messages sent to the Smart Workflow bot
• User profile information (username, display name, email)
• Slack team and organization details

Code and Repository Data

To provide our code generation and deployment services, we process:

• Code repository URLs and access tokens
• Source code content and file structures
• Commit messages and version history
• Build and deployment configurations
• Test results and deployment logs

Usage and Analytics Data

We collect information about how you interact with our service:

• Feature usage patterns and command frequency
• Error logs and performance metrics
• Integration status and configuration data

How We Use Your Information

We use the collected information for the following purposes:

• Service Delivery: Process your natural language commands and generate, test, and deploy code
• AI Training: Improve our code generation models (using anonymized data only)
• Quality Assurance: Monitor service performance and identify issues
• Security: Detect and prevent unauthorized access or malicious use
• Support: Provide technical assistance and resolve service issues
• Communication: Send important service updates and security notifications

Data Sharing and Third Parties

We may share your information with:

• Slack Technologies: As required for Slack bot functionality
• Cloud Infrastructure Providers: For hosting and processing (AWS, Google Cloud)
• AI Service Providers: For code generation capabilities (data is anonymized)
• Legal Requirements: When required by law or to protect our rights

We never sell your personal data to third parties or use it for advertising purposes.

Data Retention and Deletion

We retain your data only as long as necessary to provide our services:

• Active Account Data: Retained while your account is active
• Code and Messages: Retained for 90 days after processing
• Logs and Analytics: Anonymized and retained for up to 2 years

You can request deletion of your data at any time by contacting us.

Data Security

We implement industry-standard security measures to protect your data:

• End-to-end encryption for data in transit and at rest
• Multi-factor authentication and access controls
• Regular security audits and penetration testing
• SOC 2 Type II compliance (in progress)
• Limited access to authorized personnel only

Your Rights and Choices

You have the following rights regarding your personal data:

• Access: Request a copy of your personal data
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your personal data
• Portability: Request transfer of your data
• Opt-out: Uninstall the bot or disable specific features

International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place, including Standard Contractual Clauses approved by the European Commission for transfers outside the EU.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes via Slack or email. Your continued use of Smart Workflow after such modifications constitutes acceptance of the updated policy.

Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us at: